Our ASB club is for all members of CamTech. Our club supports several teams* and cultural and softskills** activities. There are no club dues to be a member of our ASB club.
See the link for our Camas SkillsUSA Local Constitution. This also serves as our Club constitution. The officers are: President, Vice-President, Secretary, Treasurer, Parliamentarian, and one Representative from each of the six Lab Strands. ***
*Teams:
SkillsUSA, SciOly, FRC MeanMachine among many others are active competitive teams that our club supports. Many of the teams we support do have their own dues – speak with representatives of these clubs to learn about club dues, activities, schedules and requirements.
**Activities:
Our “game nights”, overnighters and some field trips are examples of Club activities. Some are free, some charge a minimum expenses fee. Scholarships are available – please ask a teacher.
Duties of Officers
President …
- Prepare an agenda prior to the meeting.
- Call the meeting to order and preside at the business meeting.
- Use parliamentary procedure to guide members in a smoothly run meeting.
- Appoint committees, unless otherwise decided by club action.
- Guide meetings in a courteous, tactful way. Avoid talking too much. The meeting belongs to the members. The president is only the “pilot” and should avoid giving an opinion on subjects under discussion.
- Delegate responsibilities among members so that everyone has a job in the club at one time or another.
- Arrange to have another person, usually the vice president, run the meeting and inform the club leader if you cannot attend.
- Discuss the agenda and other club business with the secretary, club leaders and other officers before the regular meeting.
- Arrange for minutes to be taken when the secretary is absent.
- Show courtesy to guests and introduce them to the club at the beginning of the meeting.
- Check on the progress of each committee and Lab Strand Section. Ask for a report from the chairpersons and Representatives frequently. It is very important that committee chairs inform the club members about upcoming events.
- Check with officers about program plans and activities individually or at officer meetings.
Vice-President …
- Serve as chairperson of the program planning committee.
- Be familiar with the president’s duties in case the president is absent.
- When asked, represent the club at ASB events, civic meetings, other youth organization meetings and even state and national events.
- Check on meeting arrangements, such as seating, lighting, temperature and location, and be responsible for club equipment.
- As chairperson of the program planning committee, the vice president is to:
- Guide the committee who plans the program for each club meeting, including what will happen when and who will be responsible.
- Consider the interests and ideas of all club members as the committee makes plans.
- Delegate responsibility and tasks to other committees. For example, the recreation committee might be responsible for planning the songs and games of each meeting.
- Submit the committee’s program recommendations to the club. Members then accept the program unchanged as submitted or with changes approved by the members.
Secretary …
- Keep complete and accurate record of all meetings including membership rolls, minutes and final reports that are required by ASB.
- Call roll and read the minutes of the last meeting.
- Read correspondence sent to the club and reply when appropriate.
- Call the meeting to order and preside when both president and vice president are absent.
- Keep website up to date with current club events.
- Informs media of club events and results.
Treasurer …
- Keep accurate account of all money received and paid out.
- Deposit money in our ASB account and write purchase order requests and credit card requests with the club’s approval.
- Submit a budget in the spring of each year for ASB approval.
- Recommend needed purchases.
- Give the treasurer’s report at the meetings.
- Work with the adult leader to complete ASB and SkillsUSA forms.
Parliamentarian …
- Becomes knowledgeable about basic parliamentary procedure.
- Brings a copy of Robert’s Rules of Order, Newly Revised, to all chapter meetings.
- Provides recommendations to the presiding officer regarding the conduct of chapter meetings.
- Advises chapter members about the use of parliamentary procedure.
- Conducts workshops for chapter members upon request
Lab Strand Representative … (one for each of the six Lab Strands)
- Presides over and conducts meetings of Lab Strand committee.
- Takes leadership role in working with other committee members.
- Coordinates committee meetings and activities with chapter advisor.
- Keeps committee meetings and activities on task.
- Reports committee progress and motions at chapter meetings.
